Charges That Match Reality. Not Guesswork. Freight
Carrier and 3PL invoices get messy fast. Storage fees, accessorials, container charges, detention, demurrage, and duplicate billings quietly stack up. Arista reconciles logistics charges against shipment proof and expected costs, raises disputes with carriers/3PLs, and supports trade and compliance coordination through their portals.
THE PROBLEM WE FIX
Logistics spend doesn’t usually “blow up” in one big line item.
It leaks across dozens of small charges that nobody has time to chase.
Common failures we help fix
📄 Duplicate Charges
Duplicate and extra charges buried across invoices
⚙️ Accessorial Creep
Accessorial creep (fuel, detention, demurrage, DIM, handling) that keeps rising
⏱️ Invoice Aging
nvoice aging because proof is missing or exceptions aren’t owned
📦 3PL Fees
3PL storage and handling fees that don’t match activity or agreed rules
🚢 Container Charges
Container-level charges that don’t reconcile cleanly to the right department or shipment
🛡️ Compliance Gaps
Compliance coordination gaps where documentation, portal actions, and follow-ups get stuck
If nobody owns logistics billing end-to-end, overcharges become "normal."
LOGISTICS LEADERS TRACK (KPIs)
INVOICE ACCURACY RATE
80%
DUPLICATE CHARGE RATE
6.1%
AGING OF UNRESOLVED INVOICES
40%
DISPUTE CYCLE TIME
10%
WHAT WE EXECUTE DAY-TO-DAY
Freight Invoice Reconciliation
- Reconcile invoices against shipment proof and expected charges
- Validate subheads like fuel, DIM weight, detention, demurrage, and other accessorials
- Identify and flag duplicates, incorrect units, wrong shipment references, and repeated billing
3PL Fee Review
- Verify storage and handling charges against expected logic and activity
- Track invoice-level exceptions and push them to closure
- Maintain clean documentation and audit trail for every dispute
Air/Ocean Container Validation
- Container and shipment charge checks (what was billed vs what should be billed)
- Keep records structured by shipment, period, and cost type
- Make cost visibility usable for finance and ops teams
Disputes/Claims Management
- Raise disputes/claims directly with carriers and 3PLs
- Follow up inside portals until resolution
- Keep a clear exception log with status, owner, and closure notes
Trade and Compliance Coordination Support
- Back-end coordination with carrier/3PL portals for documentation and compliance steps
- Follow-ups with counterparts to keep movement and billing aligned
- Support escalation handling when compliance delays create operational risk
Cost Allocation and Visibility
- Organize and reconcile charges so they roll up to the right departments
- Track exceptions by category to reduce repeat leakage over time
What Logistics Leaders Track (KPIs)
We keep the page simple and focused on what matters:
RED FLAGS
Alerts go via Email + Slack when we see patterns like:
⚠️ Duplicate Charges
Duplicate or repeated charges across invoices
⚠️ Spikes
Sudden spikes in detention/demurrage or storage fees
⚠️ SLA breaches
Invoices aging beyond agreed SLA
⚠️ Shipment
Shipment proof missing and blocking closure
⚠️ perational
Charge categories drifting month-over-month without a clear operational reason
HOW WE WORK
1
🔍
Understand
2
👥
Meet Counterparts
3
👁️
Shadowing
4
🔄
Reverse Engineering
5
📋
Reporting
6
⏱️
Golden Hours
TOOLS WE WORK IN
PROOF (Safe, enterprise tone)
US fashion brand
Results: Verified invoice accuracy and audit recovery across multi-million dollar annual carrier billing volume, resolving multi-year billing leaks.
