Privacy Policy
Arista Systems Private Limited (“Arista Systems”, “we”, “our”, or “us”) is committed to protecting the privacy, security, and confidentiality of all personal information entrusted to us by our clients, website visitors, and job applicants. This Privacy Policy explains what information we collect, how we use and protect it, and what rights you have over your data.
By accessing or using our website at aristasystems.in, or by engaging with our services, you agree to the terms of this Privacy Policy.
About Us
Arista Systems Private Limited is an offshore technology and digital services company headquartered in Nagpur, India. We help US and global businesses build dedicated offshore teams and deliver end-to-end solutions across:
- Creative Production (photo editing, video content, design, website design)
- Website Development (Shopify, WordPress, Magento, BigCommerce, custom CMS)
- Digital Marketing (SEO, PPC, social media, email marketing, CRO)
- Amazon & Marketplace Management
- Customer Experience & Support
- Content & Catalog Management
- Operations & Fulfillment Support
- Finance & Reconciliation
- Data, Reporting & Insights
- Quality Assurance
- Architectural & 3D Rendering
Registered Office: Infotech Tower, Ground Floor, South Ambazari Road, Gayatri Nagar IT Park, Nagpur, Maharashtra 440022, India.
Information We Collect
2.1 Information You Provide Voluntarily
We collect personal information when you voluntarily submit it through our website, contact forms, consultation requests, job applications, or client onboarding processes. This may include:
- Full name
- Business email address and phone number
- Company name and website URL
- Project details, requirements, and business information
- Billing and invoicing information (for clients)
- Resume, portfolio, and professional history (for job applicants)
2.2 Information Collected Automatically
When you visit our website, we may automatically collect certain technical and usage data through cookies, tracking pixels, and analytics tools, including:
- IP address and approximate geographic location
- Browser type, version, and operating system
- Pages viewed, time spent on pages, and referral URLs
- Device identifiers and screen resolution
- UTM parameters and campaign source data (for marketing analytics)
2.3 Information from Third-Party Platforms
As part of delivering our services to clients, we may interact with data from third-party platforms including Google Ads, Meta Business Suite, Amazon Seller Central, Shopify, HubSpot, Klaviyo, Zendesk, and similar tools. Any data accessed on behalf of clients through these platforms is governed by our client agreements and the respective platform’s privacy policies.
How We Use Your Information
We use the information we collect for the following purposes:
- To respond to enquiries, consultation requests, and provide you with information about our services
- To onboard and manage client accounts and deliver contracted services
- To process applications from prospective employees and contractors
- To send relevant updates, proposals, or service communications
- To improve the performance, content, and functionality of our website
- To conduct internal analytics and measure marketing effectiveness
- To comply with applicable legal obligations, regulations, and contractual requirements
- To prevent fraud, abuse, or unauthorized access to our systems
Cookies & Tracking Technologies
Our website uses cookies and similar tracking technologies to enhance your browsing experience and help us understand how visitors interact with our site. These include:
- Essential cookies – required for the website to function correctly
- Analytics cookies – used via tools such as Google Analytics to understand visitor behavior
- Marketing cookies – used via Google Tag Manager and similar tools to measure campaign performance
Information Sharing & Disclosure
We do not sell, rent, or trade your personal information to third parties. We may share your data with trusted service providers and technology partners who assist us in operating our website and delivering our services – such as hosting providers, analytics tools, and project management platforms – who are bound to handle it securely. Where our team members are embedded in client workflows, data handling is governed by the applicable service agreement. We may also disclose information when required by law, court order, or regulatory authority, or to protect our rights and prevent fraud. In the event of a business restructuring or acquisition, data may be transferred to a successor entity with prior notice where required by law.
Data Security
Arista Systems takes data security seriously. We implement reasonable administrative, technical, and physical safeguards to protect personal information from unauthorized access, disclosure, alteration, or destruction. These measures include:
- Secure access controls and role-based permissions for internal systems
- Encrypted communications where applicable
- Regular internal security reviews and staff data handling training
- Our Information Security Policy is available on our website for reference
While we take all reasonable precautions, no method of transmission over the internet or electronic storage is completely secure. We encourage you to exercise caution when sharing sensitive information online.
Data Retention
We retain personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, or as required by applicable law or contractual obligations. Specifically:
- Client data: retained for the duration of the engagement and for a reasonable period thereafter for legal and accounting purposes
- Website enquiry data: retained for up to 24 months unless a client relationship is established
- Job applicant data: retained for up to 12 months following the conclusion of a hiring process unless the applicant is hired
When data is no longer required, we will securely delete or anonymize it.
Third-Party Links
Children's Privacy
International Data Transfers
Arista Systems is based in India and primarily serves clients in the United States and other international markets. By using our website or engaging with our services, you acknowledge that your data may be transferred to and processed in India or other jurisdictions where our service providers operate. Where required, we implement appropriate safeguards for cross-border data transfers in accordance with applicable law.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or business operations. When we make material changes, we will update the “Last Updated” date at the top of this page. Your continued use of our website after any changes are posted constitutes your acceptance of the updated policy.